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📚 Learn/ / Companies Act - Management & Administration
Microlesson · 5-min read

Report on Annual General Meeting (Section 121)

# Report on Annual General Meeting (Section 121)

## Applicability

Applies to listed public companies only. Unlisted and private companies are not required to prepare this report.

## Filing Requirement

  • Report must be filed with the Registrar of Companies (ROC) within 30 days of the conclusion of the AGM.
  • Filing is done in Form MGT-15.

## Contents of the Report

The report on AGM must include:

1. Day, date, hour and venue of the meeting.

2. Confirmation regarding:

  • Number of members attending.
  • Presence of the Chairman.
  • Quorum.

3. Compliance with the Act and applicable laws.

4. Business transacted at the meeting.

5. Any adjournment of the meeting.

6. Any other relevant matter.

## Signing of the Report

The report must be signed by:

  • The Chairman of the meeting, OR
  • In case of his inability, by two directors (one of whom must be the Managing Director, if any) and the Company Secretary (CS).

## Penalty for Failure to File

  • Company: Fine of ₹1,00,000 + ₹500 per day of continuing default (max ₹5,00,000).
  • Officer in default: Fine of ₹25,000 + ₹500 per day of continuing default (max ₹1,00,000).

Worked example

### Example 1

Example: XYZ Ltd., a listed public company, held its AGM on 30th September. By what date must it file the report on AGM with ROC, and in which form?

Answer: XYZ Ltd. must file the report within 30 days of the AGM, i.e., by 30th October, in Form MGT-15 with the Registrar of Companies.

⚠️ Common exam mistakes

  • Assuming Section 121 applies to all companies — it applies only to listed public companies.
  • Confusing the form number — the correct form is MGT-15, not MGT-14.
  • Forgetting that the 30-day period runs from the conclusion of the AGM, not its commencement.
Bare-Act text Section 121 read with Rule 31 of Companies (Management and Administration) Rules, 2014 · Companies Act, 2013 · click to expand
Section 121: Every listed public company shall prepare a report in such manner as may be prescribed on each AGM including confirmation that the meeting was convened, held and conducted as per the provisions of the Act. A copy of the report shall be filed with the Registrar within 30 days of the conclusion of the AGM.
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