# Inspection & Preservation of Registers — Section 94
## Place of Keeping (Section 94(1))
| Default | At the Registered Office |
|---|---|
| Alternative | Any other place in India where more than 1/10th of total members reside |
| Condition | Approval by Special Resolution + advance copy of SR to ROC |
## Inspection of Registers and Returns
| Person | Fee | Hours |
|---|---|---|
| Members & Debenture holders | No fee | Business hours (subject to reasonable restriction; not less than 2 hours per day) |
| Non-members | Max ₹50 per inspection (or as prescribed) | Business hours |
- Right to take extracts free of cost
- Right to obtain copies on payment of prescribed fee (delivered within 7 days)
## Preservation Period
| Document | Period of Preservation |
|---|---|
| Register of Members & Index | Permanently |
| Register of Debenture Holders / Other security holders (incl. foreign register) | 8 years from date of redemption |
| Foreign Register of Members | Permanently |
| Copies of Annual Return | 8 years from filing |
| Copy of resolutions filed with ROC | 8 years |
## Section 95 — Evidence Value
The registers, their indices and copies of all returns shall be prima facie evidence of any matter directed or authorized to be inserted therein.
## Penalty
- For refusal of inspection / copies: Company and every officer in default — fine ₹1,000 per day during which refusal continues (max ₹1 lakh).