## Budget Committee, Budget Officer, and Budget Manual
### Budgetary Control System Hierarchy
```
Chief Executive (President/CEO)
└── Budget Committee (functional heads + a board member)
└── Budget Officer/Controller
└── Individual department budgets
```
### Budget Committee
- Representatives from various functions of the organisation
- Coordinates and discusses targets to create a mutually agreed budget programme
- Integrates activities and facilitates control over business operations
- Chaired by the Managing Director
### Budget Officer / Budget Controller
- A full-time senior executive delegated supervisory responsibility for the budget programme
- Must possess knowledge of the technical side of the business
- Reports to the President or CEO
Responsibilities of Budget Committee / Budget Officer:
1. Assist departments in preparing their budgets by coordinating with the accounts department
2. Forward approved budgets to department heads and guide them through practical difficulties
3. Prepare periodical budget reports for circulation to individuals concerned
4. Follow up on action items from budget reports
5. Prepare an overall budget working report for Budget Committee meetings
6. Prepare periodical reports for Board meetings comparing budgeted vs. actual P&L and Balance Sheet
### Budget Manual
- A booklet outlining the objectives and strategy of the organisation for budgetary control
- Contains:
- Responsibilities of executives
- Approval procedures
- Organisation charts
- Budget preparation timetable
- Reporting procedures
- Record maintenance guidelines