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Every factory has two kinds of overheads — Fixed Overhead (FOH) (rent, depreciation, factory manager's salary — same whether you make 500 or 5,000 units) and Variable Overhead (VOH) (power, consumables — they move with output). Standard Costing asks: how much overhead should we have absorbed vs. what actually happened? That gap is the Overhead Variance.

Fixed Overhead Variance (FOV) is the big one for exams. It splits into two clean parts: Expenditure Variance (did we spend more or less than budgeted?) and Volume Variance (did we produce more or less than budgeted, causing under/over-absorption?). The Volume Variance itself has two children — Efficiency Variance (did workers use hours well?) and Capacity Variance (did we use the plant to its planned capacity?). Remember the tree: FOV → Expenditure + Volume → Volume → Efficiency + Capacity. A Favourable (F) variance means you absorbed more than actual cost (good). Adverse (A) means under-absorbed (bad).

Variable Overhead Variance (VOV) is simpler — it splits only into Expenditure Variance and Efficiency Variance. There's no Volume Variance for variable overheads because, by definition, variable costs flex with output and there's no under/over-absorption problem like with fixed costs. The key formula: Absorbed Variable OH (= Std hours for actual output × Std rate) minus Actual Variable OH. This is asked frequently as a 10–12 mark problem where you compute all six variances in one go. Always verify your answer: Expenditure + Volume must equal FOV, and Efficiency + Capacity must equal Volume Variance — if these don't reconcile, hunt the error before moving on.

📊 Worked example

Example: Fixed & Variable Overhead Variances

Rajesh & Co. Pvt. Ltd. gives you the following data for March 2026:

| Item | Budget | Actual |

|---|---|---|

| Production | 1,000 units | 900 units |

| Hours | 5,000 hrs | 4,600 hrs |

| Fixed OH | ₹50,000 | ₹52,000 |

| Variable OH | ₹40,000 | ₹38,000 |

Standard time per unit = 5 hours.

Step 1 — Compute Standard Rates

  • Std Fixed OH Rate = ₹50,000 ÷ 5,000 hrs = ₹10 per hour
  • Std Variable OH Rate = ₹40,000 ÷ 5,000 hrs = ₹8 per hour

Step 2 — Standard hours for Actual Output (SHAO)

= 900 units × 5 hrs = 4,500 hours

Step 3 — Fixed Overhead Variances

  • Absorbed FOH = 4,500 × ₹10 = ₹45,000
  • FOV = ₹45,000 − ₹52,000 = ₹7,000 (A)
  • Expenditure Variance = ₹50,000 − ₹52,000 = ₹2,000 (A)
  • Volume Variance = ₹45,000 − ₹50,000 = ₹5,000 (A)
  • Efficiency Variance = ₹10 × (4,500 − 4,600) = ₹1,000 (A)
  • Capacity Variance = ₹10 × (4,600 − 5,000) = ₹4,000 (A)

Reconcile: ₹2,000(A) + ₹5,000(A) = ₹7,000(A) ✓ | ₹1,000(A) + ₹4,000(A) = ₹5,000(A) ✓

Step 4 — Variable Overhead Variances

  • Absorbed VOH = 4,500 × ₹8 = ₹36,000
  • VOV = ₹36,000 − ₹38,000 = ₹2,000 (A)
  • Expenditure Variance = (4,600 × ₹8) − ₹38,000 = ₹36,800 − ₹38,000 = ₹1,200 (A)
  • Efficiency Variance = ₹8 × (4,500 − 4,600) = ₹800 (A)

Reconcile: ₹1,200(A) + ₹800(A) = ₹2,000(A) ✓

⚠️ Common exam mistakes

  • Students apply Volume Variance to Variable Overheads too — wrong. Variable OH has no Volume Variance. Only Fixed OH has the Expenditure + Volume split. Variable OH splits into Expenditure + Efficiency only.
  • Mixing up the Capacity and Efficiency Variance formulas — Capacity uses Actual Hours vs. Budgeted Hours; Efficiency uses SHAO vs. Actual Hours. Students often swap these. A memory trick: Capacity = did the plant run long enough? Efficiency = did it produce fast enough?
  • Forgetting to reconcile — always check that sub-variances add up to the parent. If Efficiency + Capacity ≠ Volume Variance, you've made an arithmetic error. Don't submit without this check in the exam.
  • Using Actual units instead of SHAO in the absorption calculation — Absorbed OH is always Standard Hours for Actual Output × Standard Rate, not Actual units × Std rate per unit (which skips the hours linkage and breaks all subsequent variances).
  • Treating Adverse as positive and Favourable as negative — clearly label every variance (A) or (F) and remember: Absorbed > Actual = Favourable (over-absorbed); Actual > Absorbed = Adverse (under-absorbed).
📖 Reference: Overhead Variances — Institute of Chartered Accountants of India
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