Microlesson · 5-min read

Store Records — Bin Cards, Stock Cards, Store Ledger

## Store Records

Three principal records are kept to track material in the stores function:

Record	Maintained By	What It Captures
Bin Card	At the bin/box itself	Quantitative record of inventory showing the quantity in a particular bin or box.
Stock Card	Stores (godown) department	Quantitative record showing receipts, issues, returns, and balance in hand.
Store Ledger	Costing/Accounts function	Records both quantity AND cost of materials received, issued, returned.

### Key Distinction

Bin Card & Stock Card → quantity only.
Store Ledger → quantity + value (rate, amount).

The Store Ledger is therefore the financial record used for costing, while bin/stock cards are physical tracking tools.

Worked example

### Example 1

A storekeeper updates the Bin Card every time material enters/leaves the bin — only quantity recorded.

The same transaction is reflected in the Store Ledger by the costing department with quantity AND rate, so issues can be valued (FIFO/LIFO/Weighted Avg).

⚠️ Common exam mistakes

Confusing Bin Card (quantity only) with Store Ledger (quantity + value).
Believing all three records are maintained in the same department — Bin Cards are at the bin, Stock Cards at stores, Store Ledger at costing.

Reference:

← Previous

Safety Stock vs Minimum Stock

Stores Ledger — Format and Rec

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