# Scrutinizer for Postal Ballot
## Who appoints the Scrutinizer?
The Board of Directors (BOD) appoints a scrutinizer. The scrutinizer must not be an employee of the company — this ensures independence.
## Custody of Ballots
- Postal ballots received from shareholders are kept in the custody of the scrutinizer until the chairman signs the minutes.
- Once minutes are signed, the scrutinizer returns the papers and register to the company, which preserves them.
## Register Maintained by Scrutinizer
The scrutinizer maintains a register recording, for each ballot:
- Name of shareholder
- Assent / Dissent
- Number of shares held
- Nominal value of shares
- Whether shares carry differential voting rights
- Details of defaced postal ballots received
- Details of invalid postal ballots
## Confidentiality Rules
- No person may deface or destroy a received ballot paper.
- No person may declare the identity of a shareholder.
## Scrutinizer's Report
- Submitted within 7 days from the last date of receipt of postal ballots.
- Results are declared by placing them, along with the scrutinizer's report, on the company's website.
- If the resolution is assented to by the required majority, it is deemed as passed at a general meeting.
## Special Rule on Voting
A member is NOT required to use all his votes in the same way when voting through postal ballot. He can split his votes between assent and dissent if he wishes.
## Key Memory Hook
"The scrutinizer is an outsider with full custody, full disclosure of vote-counts, but bound to keep voter identity secret — a referee, not a participant."