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Microlesson · 5-min read

Cash Flow Statement (AS 3) — T-Account (Working Notes) Technique for Hidden Figures

## Working Notes: T-Account Reconstruction

When the question gives opening and closing balances but not the individual transactions, reconstruct each ledger account as a T-account to find hidden cash flows.

### General T-account structure

```

[Account Name]

Dr side (Left) Cr side (Right)

Opening balance | Closing balance

Cash purchases | Cash sales / disposals

P&L charges | P&L credits

(plug = unknown) | (plug = unknown)

```

The balancing figure (plug) is the hidden cash figure you need.

### Accounts commonly reconstructed

#### Fixed Asset (PPE) Account

```

Dr Cr

Opening balance ××× By disposal (at cost) ×××

To cash purchases ××× By loss on write-off ×××

(hidden: cash paid) By depreciation ×××

Closing balance ×××

```

The hidden figure on the debit side = cash paid to purchase assets.

#### Provision for Tax Account

```

Dr Cr

To cash paid (tax) ××× Opening balance ×××

Closing balance ××× By P&L (new provision) ×××

```

Hidden debit = tax actually paid in cash.

#### Debentures Account (for hidden interest)

```

Dr Cr

To cash redemption ××× Opening balance ×××

Closing balance ××× By new issue ×××

```

If interest accrues on debentures but is not given separately, the Interest on Debentures account (accrual) is reconstructed to find cash paid.

#### Creditors for Capital Expenditure

When assets are purchased on credit, not all the cost was a cash outflow:

```

Cash paid = Purchases (at cost) – Increase in creditors for capex

```

Example: Equipment purchased ₹21,000; creditors for equipment increased by ₹10,500 → Cash paid = ₹10,500.

### Share Capital and Reserves — detecting share issues

```

Equity Share Capital (ESC)

Dr Cr

Closing balance ××× Opening balance ×××

By cash (new issue) ××× ← plug

```

### Capital Redemption Reserve (CRR) and revaluation

When preference shares are redeemed, the company must create a CRR equal to the nominal value redeemed. This appears as a non-cash transfer from P&L Reserve:

```

P&L Reserve Dr ×××

To CRR ×××

```

This transfer is not a cash flow — do not include it in operating activities.

Worked example

### Example 1

Illustration 19 — Key T-account Reconstructions

PPE Account (to find cash paid for purchase and cash received from sale)

```

Dr PPE Account Cr

Opening bal 22,80,000 By disposal (CIB) 1,00,000

To cash (Bal) 8,56,000 By loss on write-off 16,000

By depreciation 3,60,000

By Closing bal 26,60,000

────────────── ───────── ───────────────────────── ─────────

31,36,000 31,36,000

```

Cash paid for plant = ₹8,56,000 (balancing figure → goes to investing outflow)

Sale proceeds of plant = ₹1,00,000 (CIB entry = Cash in Bank → goes to investing inflow)

Provision for Tax Account (to find tax paid)

```

Dr Prov for Tax Cr

To cash paid (Bal) 3,60,000 Opening bal 3,60,000

Closing bal 3,40,000 By P&L 3,40,000

────────────────── ──────── ──────────────── ────────

7,00,000 7,00,000

```

Tax paid = ₹3,60,000

Hidden Adj — Interest on Debentures

Debentures face value ₹4,00,000 → assumed interest rate 9% → Annual interest = ₹36,000.

This is a financing activity cash outflow and is also added back to PBT in operating.

### Example 2

Question 9 — Key T-account Reconstructions

Vehicles Account (to find sale proceeds)

```

Dr Vehicles Cr

Opening bal 28,000 By CIB (proceeds) 3,000

───── By depreciation 2,200

By loss on sale (Bal) 800

Closing bal 22,000

28,000 28,000

```

Loss on sale = ₹800 (balancing figure, confirms P&L figure)

Proceeds = ₹3,000 → investing inflow

Land Account

```

Dr Land Account Cr

Opening bal 6,00,000 By CIB (proceeds) 1,25,000

──────── To Profit on sale 25,000

To Cap Reserve 75,000

Closing bal 3,75,000

6,00,000 6,00,000

```

Proceeds = ₹1,25,000 → investing inflow

Profit on sale = ₹25,000 → deducted from PBT in operating

Transfer to Capital Reserve = non-cash (no impact on cash flow)

Creditors for Equipment (Hidden Adj)

```

Equipment purchased at cost: ₹21,000

Credited to Creditors for Equipment: ₹10,500

Cash actually paid = ₹21,000 – ₹10,500 = ₹10,500

```

Show ₹10,500 as investing outflow, not ₹21,000

⚠️ Common exam mistakes

  • Using the cost of assets purchased (as per note) as the cash outflow without checking whether some amount was bought on credit — always check for 'Creditors for Capital Expenditure' in the balance sheet.
  • Treating transfer to Capital Reserve (on sale of land above book value) as a cash outflow — it is a non-cash accounting entry; only the sale proceeds are cash.
  • Reconstructing the PPE account using net book value instead of gross cost — always use the gross cost side to find actual cash paid.
  • Forgetting that the disposal entry in PPE is at cost (gross), not at written-down value — disposal cost = sale proceeds + accumulated depreciation on disposed asset ± profit/loss.
  • Double-counting provision for tax: the P&L charge is added back to PBT (non-cash), and then the actual cash paid is separately deducted — both adjustments are required.
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