# Register of Deposits (Rule 14)

## Where Maintained

At the registered office of the company.

## Form

One or more registers, with separate entries for each depositor.

## Particulars to be Entered

1. Name, address and PAN of the depositor(s)

2. Particulars of guardian (if depositor is a minor)

3. Particulars of the nominee

4. Deposit receipt number

5. Date and amount of each deposit

6. Duration of deposit and repayment date

7. Rate of interest payable

8. Due date for interest payment

9. Mandate/instructions for interest payment and non-deduction of TDS, if any

10. Dates on which interest is to be paid

11. Particulars of security or charge created for repayment

12. Any other relevant particulars

## Timing of Entries

Entries must be made within 7 days from the date of issuance of the receipt.

## Authentication

Duly authenticated by:

a director, OR
the company secretary, OR
any other officer authorised by the Board.

## Preservation Period

Not less than 8 calendar years from the financial year in which the latest entry is made.

## Memory Aid

> 'Register: Registered Office | 7 Days to Enter | 8 Years to Preserve'

Worked example

### Example 1

Example: ABC Ltd. issues a deposit receipt to Mr. R on 10-May-2025. The corresponding register entry must be made by 17-May-2025 (within 7 days). If the latest entry in the register pertains to FY 2025-26, the register must be preserved until at least 31-March-2034 (8 calendar years from end of FY 2025-26).

⚠️ Common exam mistakes

Counting the 8-year preservation period from the date of the entry instead of from the FY in which the latest entry is made.
Believing only directors can authenticate — secretary or any Board-authorised officer can also authenticate.
Maintaining the register at corporate/branch office instead of registered office.
Missing PAN of depositor — it is a mandatory particular.

Bare-Act text Rule 14, Companies (Acceptance of Deposits) Rules, 2014 · Companies Act, 2013 · click to expand

Every company accepting deposits shall keep, at its registered office, one or more registers in which there shall be entered, separately in case of each depositor, the particulars [as listed]. The entries shall be made within 7 days from the date of issuance of the receipt duly authenticated by a director or secretary of the company or by any other officer authorised by the Board. The register shall be preserved in good order for a period of not less than 8 calendar years from the financial year in which the latest entry is made.

Now that you've read this — what's next?

Move from understanding → mastery in 3 clicks. Each option below picks up from this lesson's topic.

🔥 Drill 5 Qs on this → ✍️ Adaptive practice →